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- The project manager
- Set up of the schedule and budget of the event
- Relationships with the Organising Committee
- Logistical coordination of all partners and suppliers
- Promotion of the event
- Partners’ management
- Set up of accurate prospecting list
- Partners’ offers booklet
- Database update
- Chasing and negotiation with industrials
- Set up of the exhibition map and the technical file
- Permanent contact and assistance to exhibitors and partners
- Scientific secretary
- Information to authors
- Management of speakers and faculty needs
- Set up of the scientific programme structure
- Time tables linked to the congress website
- Management of all audiovisual requirements
- Management of abstracts, Cvs and pictures for online materials
- Management of online sessions
- Organisational support for general assemblies
- The administrative team
- Creation of paper and online registration and accommodation forms
- Management and recording of all registrations, and sending of confirmations
- Housing management
- Invoicing, chasing up and accounting management
- termediary production of statistics
- Group and industrials registrations
- Management of the attendees files
- Welcoming of attendees on site and assistance
- Faculty provided services
- Transportation
- Invitation letters
- Accommodation
- Registration
- Welcoming on site
- Shuttle to hotel and train station or airport
- Continuous assistance on site
- The graphic department
- Visual identity creation
- Website creation
- E-mailings
- Publishing materials creation
- Printing
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